Speaker Timers

2/24/20

Corporate conferences are often filled with some ultra heavy programming which require meticulous planning. You have general sessions, and you have breakout rooms, technical details may vary but level of importance does not. When speakers don’t ahdere to their time slot, the entire day can be derailed, complete with your programming out the window. Your audience gets bored and antsy, some folks even get up & leave to “make calls”.

Sometimes, however, a simple solution is the best one. Speaker timers are our go to remedy, and a reliable one at that! Your audio visual staff will likely not feel comfortable interrupting a speaker just to stay on schedule but if there is a timer in place, they wouldn’t need to!

Ask us today about all of our production tips and tricks for your next conference! We can’t wait to help!

Corporate Events

2020 Conference Tips

2/12/20

We’ve done our research on conference tips & trends and have come up with our top 4 pro tips. Think outside of the box here, folks, as we dive into wellness, participation, different learning styles and human emotions.

It’s no suprise that “Event producer” is consistently listed as one of the most stressful jobs in the world. This truth has brought to light the importance of health and wellness not only for the event producers but for planners and attendees as well. It’s exhausting to be ‘on’ all day no what your role is during a conference. Amenities such as water stations, snack stations (with breaks long enough to enjoy said snack!), and aromatherapy are are all some ideas to assist with wellness. Artificial light contributes to feelings of fatigue, consider natural light areas or breaks which encourage everyone to get outside for at least 10 minutes.

Guests tend to want to interact with the event content and get involved, so its always a good idea to schedule interactive elements into your conference. There are many ways to do this, interactive presentation anyone? Studies have found that attendees want to be able to tell a story, to be in the know, and to share an interesting experience post conference. Regardless of the event type, attendees want to feel the power of choice, freedom, friendship, and accomplishment.

Some of the most effective conferences have a perfect mix of structured networking and unplanned moments, both of which achieve different goals and accommodates different personality types. To promote learning, retention, and positiveness for all participants, regardless of learning style, should be top priority. Being cognizant of the differences between introverts and extroverts, is crucial in creating a mix of session types and discussions! Optional 20-minute small-group breakouts after each speakers’ presentation for those extroverts and that 20 minutes could be used as a breather outside for introverts!

Even at a work conference, people want to FEEL. It’s almost extinct these days; human interaction face to face. We have found it to be important for companies to bring that level of humanness to their brand. Encourage conversation about company morals or having vignettes placed around the conference center showcasing a charity the company supports.

There are many different ways to achieve all of the above tips and we are happy to help on the technical side of things!

Corporate Events, Uncategorized

Corporate Event Planning

2/3/2020

Corporate event planning includes a wide range of different event formats. So its no suprise that planning these various event types will require attention to different sets of details. Luckily, Fox AV knows all the things!

Let’s consider the social events such as awards dinners, golf outings, team building and holiday parties! All of which are more fun than informative, right? Then we have the more goal-specific events like town hall meetings, business updates, as well as investor presentations, just to touch on a few.

As for the social events category event, our planners have a bit more freedom, creatively speaking. There is less focus on time management efficiency and a bit more wiggle room so to speak. We generally can get a bit more creative with ambience as well!

For the goal-specific events group, planners are tasked with providing the structure to deliver the most content in the shortest amount of time thus maintaining “control” over the entire day.

No matter the corporate event format, we have the very best creative solutions for you. The sooner you loop your AV team in the better so give us a call today!

Corporate Events, Uncategorized

The Fox Corporate Experience

1/14/2020

Wondering our process for corporate events? Our corporate event production includes technical design and planning, audio, video, and lighting equipment setup, recording, technical staffing and post production wrap up.

Step one, we meet (or schedule a call) with your team to develop the concept and goals for your event. Working within a budget? No problem, we are willing to work with you on pricing options. Next, we do a site visit! This is important in order for us to create a floor plan. Then, we will present the very best equipment and staffing solutions that best match your budget and the specifics of your event space.

Our team continues to work with you, once the event is confirmed, to schedule and coordinate rehearsals/deliveries. We’re also prepared to make any last minute adjustments to make your event a total success. AV team members operate audio, video, and lighting equipment while maintaining contact with you throughout the event!

Once the event is over we breakdown, pack, and remove all audio visual equipment, it’s like we were never there! Our AV team will help you edit and create clips to use in the future!

Corporate Events

Boo! To You From Our Crew

October 1 2019

October is a fun and festive month filled with pumpkins, cinnamon spices, and costumes! At Fox Audio Visual, we celebrate Halloween for as long as possible. Its our favorite holiday, EEK! We see no reason children should have all the fun with this spooky holiday! Adults in the corporate workplace can have equal amounts of fun during the day. We have came up with a few ideas!

You could host a staff costume party! It doesn’t have to be anything elaborate to get in the spirit of this glorious holiday. This is a great way to get coworkers to interact and not just over same ol’ business related conversations.

Time for a “coffin” break! Which you could take during a Halloween breakfast or lunch. Who doesn’t want to enjoy some festive fall eats during the work day? Defiantly a morale boost!

Team pumpkin carving is a messier way to celebrate the season and do a little team building. Such a cost effective way to conduct a team building activity! Just be sure to give a dynamite prize to the winners!

All of the above ideas wouldn’t be complete without spooky music and lighting. That’s where a full service audio visual and production team comes in! Call today to hear about how we can enhance your Halloween festivities!

Corporate Events, Events

Let’s Get Ready for Football!

We can’t think of a better way to host a pre-game event than on a massive outdoor LED screen! No need to be bummed about not having game tickets! You can display a live TV feed of your favorite game onto our screens!

Whether you want to be the most happenin’ tailgate spot in the lot, or are hosting a business related tailgate bash, our LED wall is sure to take it to the next level.

Gather your friends and family, make some delish eats, then sit back and relax to the game on your LED Wall! We are happy to work within your budget, reach out to us today!

Football LED Wall Rental — Football field

Audio Equipment Rentals, Corporate Events, Equipment Rentals, Events, Lighting, Production Services, Uncategorized, Video

Audio Visual Production Misconceptions

We wanted to chat about some of the most common misconceptions about the audio visual production industry. “Its just lights so it should be cheap, right?” or what about “The cost of labor is too expensive!”, and “This isn’t complicated so anyone can set it up”.

Lets look at lighting. This is a major aspect of event production, event atmosphere depends on it! Lighting sets the mood and ties all the décor together for your event. The lights we use to create magic are of a super specialized technology which require a lot of maintenance and upkeep! The lighting consoles we use to control these lights are complex and require constant updating and technician training. There’s a lot that goes into this event aspect if you really think about it!

Labor costs are not as high as you may think considering all you are getting for your money. A well trained tech team is required to load in and set up audio, lighting and video equipment ( plus break down and load out post event). Also needed are riggers to ensure that everything is installed safely, as well as properly trained techs for safe wiring and to operate audio mixing and lighting boards. Our highly trained staff is a one stop shop! We offer all the things!

We assume your goal is to create a magical, memorable environment with seamless technical execution! We do that for our clients every day, but it isn’t always easy. The entire process of arriving at a finished product for you on event day is often a long one. Often starting with site visits, then design, scheduling & planning and finally implementation. Our highly trained technicians will be on hand the duration of your event to operate lighting and sound flawlessly.

We are absolutely ready to work within your budget so don’t be afraid to give us a call.

Articles, Audio Equipment Rentals, Corporate Events, Equipment Rentals, Events, Production Services

Cheaper AV Isn’t Better

Choosing the right AV company is crucial to the success of your event! In our experience, the cheaper audio visual company is not always the best way to go. Here’s why.

Cheaper company means older less reliable gear. At Fox, we are adamant about having the newest, high quality equipment. Not only is it cosmetically nicer to look at but it’s much more dependable as well. We don’t take any risks when it comes to our reputation (and yours, too!)

Cheaper also means your technicians will likely not be as experienced as the other guys. This is a no brainer, your more experienced and professional technicians will cost more to employ! Everyone knows that old saying “Ya get what ya pay for!”, and we have found this to be true.

Why take the risk with the cheap guys? The seamless execution of technical details are critical to your event or meeting’s success! And truth be told? The majority of audio visual production companies are willing to work within your budget. You just need to ask!

Articles, Audio, Audio Equipment Rentals, Corporate Events, Equipment Rentals, Events, Lighting, Production Services, Staging, Uncategorized