Let’s engage your audience! With our high quality event technology, we seamlessly execute all audio visual and production aspects. In this article you’ll find what we have learned through years of experience working with corporate!

Before The Event

• Outline the main goals of this event! This way you can stay on track.
• Come up with at least 2 different potential event dates.
• Find and reach out to at least 3 different potential venues, give them your main requirements and request a proposal.
• Preliminary guest list outline
• Ballpark a budget as unexpected expenses can add up!
• Create Sponsorship package(s), this can save you money! Many vendors(including us!) are willing to negotiate pricing based upon these packages. Social media/Program recognition along with free event tickets are great options to put in your package.
• Food and Beverage basic requirements
• Negotiate hotel/lodging. If you use hotel meeting rooms for your event, there are usually discount rates on lodging.
• Create a timeline with deadlines to help stay efficient with your planning efforts!

2-3 Months Before The Event

• If your company hosts regular events/conferences/meetings, it may be beneficial to designate standing committees to handle certain event aspects.
• Promotional Strategy
• Registration Fee structure (don’t forget cancellation policies!)
• Invite and lock in Keynote speakers
• Hire an audiovisual company to ensure proper sound and lighting
• Review that budget!
• Select gifts and awards
• Order decorations (If any)
• Confirm travel and lodging details
• ADVERTISE!

The Day of The Event

• Hold a staff meeting to discuss responsibilities, designate jobs.
• Check in with keynote speakers
• Check in with vendors
• Last minute decorations

Post Event

• Pack and Inventory materials
• Firm up any bills
• Write and send thank you letters
• Collect and organize data for the next event!